HR automation is the process of digitizing repetitive and time consuming activities, allowing HR personnel to focus on more complex tasks like decision making and strategizing. It leads to improved efficiency, reduced time and cost and also reduced chances of human error. It automates repetitive tasks in employee on-boarding, payroll, employee benefits and many more.
Benefits of HR automation
Improved efficiency: HR processes and activities, when done manually, can mean a lot of paperwork and tedious tasks. Automation helps take care of repetitive and tedious tasks and allows HR personnel to focus their attention on employees and improve their workplace experience.
Less errors: When tasks are repetitive and include a lot of paperwork, there are high chances of errors. Automation of HR activities reduces chances of human error.
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Reduced costs: Digitizing of tasks reduces the costs related to paperwork and the safe keeping of the records. There is no need for printing multiple copies of documents and then storing them for future reference. Everything is available at the click of a button.
Actionable insights: Digitization of HR activities allows HR professionals to gather a lot of data. This data can be further analyzed and presented in various types of reports leading to improved processes and quicker decision making.
Commonly automated HR processes
Many of the HR processes can be automated nowadays. Following are some of the commonly automated HR processes.
Recruitment: Recruitment process includes posting of job Ads, tracking responses, CV screening, etc. When repetitive tasks are not automated, it leads to wastage of time and energy. Having a paper based recruitment process means a huge stack of paperwork, lost forms and lack of communication between HR personnel and the candidates.
On-boarding: Employee on-boarding is one of the most manual of HR processes. It includes collecting documents for verification, signing forms, giving tool access to the selected candidates, raising device requests and many more.
HR automation can create an easy checklist to be followed during the on-boarding process. Documents can be collected electronically, devices delivered without waiting for IT staff and tool access can be given within hours.
Leave management: Calculating and approving leaves manually is a difficult task and there are high chances of errors as it involves checking the leave balance, getting manager’s approval for the leaves and recording the leave for payroll calculation. With an automated leave management system, all of these tasks can be easily completed without error.
Payroll: Calculating the time or days worked along with the number of sick leaves or other leaves taken is a tedious task when done manually. Any errors could cause employees to be under or over paid. HR automation can simplify the process greatly by keeping track of days worked and leaves taken and also simplifying payments.
Employee off-boarding: Employee off-boarding process plays an important role in employee retention. It also helps leave a good impression on former employees. But manual off-boarding is tedious and time consuming. By introducing HR automation into the process, companies can identify potential problems and retrieve useful data for future reference without having to go through tons of paperwork.
References:
- What is HR Automation? A Guide with Practical Examples | AIHR Digital | Shani Jay
- HR Automation – The Future of Human Resource Process Management | Kissflow
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